Open mornings and tours of the school will occur this year on Friday 25th November. There will be four slots throughout the day where the Headteacher will give a presentation and then there will be an opportunity to see the Early Years in action. Each session will last for 1 hour. The sessions are: 9.15-10.15am, 10.15-11.15am, 1.15-2.15pm and 2.15-3.15pm. Spaces are limited and please contact the office to book your space indicating which time. The office number is: 01322 222759 or email: firstname.lastname@example.org. If you are unable to attend, the school has produced a video and a number of PowerPoints with key information which is on the school website under admissions.
For admissions to Our Lady's for September 2023, the official pupil admissions number is 30 pupils in-line with Department for Education legislation. Although we must give priority to Catholic children, we also welcome applications from parents of children of other faiths. All places are offered to children in accordance with the published admissions policy.
Parents and carers applying for places in the academic year 2023-2024 are asked to note the following statement in relation to the Mass Attendance oversubscription criterion set out in Our Lady’s Catholic Primary School admission arrangements.
The reinstatement of the obligation to attend Mass 5th June 2022:
As of the 5th June 2022, Pentecost, the Bishops of England and Wales reinstated the obligation to attend Mass on Sundays and Holy Days. Parents applying for a place at Our Lady’s Catholic Primary School, under a faith based criteria will need to complete a Supplementary Information Form. Evidence of practice will be measured by frequency of attendance at Mass as validated by either a priest or minister, as was the case prior to 18th March 2020. These arrangements apply to the admissions round for 2023 and subsequent rounds.
To make an application for a place at Our Lady’s you will need to complete TWO forms.
1. Reception Online Application Form (OLA)
A link to this form can be found below. The application form for Kent opens on Friday 4th November 2022 and closes on Monday 16th January 2023.
National offer day is Monday 17th April 2023.
2. Supplementary Information Form (SIF)
This form can be downloaded below. This form should be completed by the parents and the parish priest or minister and returned to the School Office.
If your child is due to start primary school in September 2023 you can appeal from 17th April - 12th May 2023 to guarantee that your appeal will be heard by 21st July 2023. For applications made in the normal admission round, appeals must be heard within 40 school days of the deadline for lodging appeals. For late applications, appeals should be heard within 40 schools days from the deadline for lodging appeals where possible, or within 30 schools days of the appeals being lodged.
Parents whose applications for places are unsuccessful may appeal to an Independent Appeal Panel set up in accordance with section 85(3) of the School Standards and Framework Act 1998. Appeals must be made in writing and must set out the reasons on which the appeal is made. Appeals should be made to the Admissions Appeal Clerk at the school address. Parents/Carers have the right to make oral representations to the Appeal Panel.
Infant classes are restricted by the legislation to 30 children. Parents should be aware that an appeal against refusal of a place in an infant class may only succeed if it can be demonstrated that:-
a) The admission of additional children would not breach the infant class size limit; or
b) The admission arrangements did not comply with admissions law or had not been correctly and impartially applied and the child would have been offered a place if the arrangements had complied or had been correctly and impartially applied; or
c) The panel decides the decision to refuse admission was not one which a reasonable admission authority would have made in the circumstances of the case.
The Breach Appeal Statement and Appeals form can be found in the folder below.
4. Waiting Lists
Parents of children who have not been offered a place at the school may ask for their child’s name to be placed on a waiting list. The waiting list, which will be maintained for one year, will be operated using the same admissions criteria listed above. Placing a child’s name on the waiting list does not guarantee a place will become available. This does not prevent parents from exercising their right to appeal against the decision not to offer a place. It is possible that when a child is directed under the local authority’s fair access protocol they will take precedence over those children already on the list.
5. Admissions of children below compulsory school age
The Governing Board will provide for the admissions of all children in the September following the child’s fourth birthday. Parents can request that the date their child is admitted to the school is deferred until later in the school year or until the child reaches compulsory school age in that school year; parents may also request their child attends part–time until the child reaches compulsory school age.
6. Admission of children outside their normal age group
Parents who are seeking a place for their child outside of their normal age group, e.g. the child has experienced problems such as ill health or the parents of a summer born child preferring not to send their child to school until the September following their fifth birthday, may request that they are admitted out of their normal age group – to reception rather than year 1.
Governors will make decisions on the circumstances of each case and in the best interests of the child concerned. This will include taking account of the parent’s views; information about the child’s academic, social and emotional development; where relevant, their medical history and the views of a medical professional; whether they have previously been educated out of their normal age group, and whether they may naturally have fallen into a lower age group if it were not for being born prematurely. They will also consider the views of the school’s head teacher. When informing a parent of the decision which year group the child should be admitted to, the governors will set out clearly the reasons for their decision.
Where the governors agree to a parent’s request for their child to be admitted out of their normal age group and, as a consequence of that decision, the child will be admitted to the age group to which pupils are normally admitted to the school the local authority will process the application as part of the main admissions round, (unless the parental request is made too late for this to be possible) and on the basis of the determined admission arrangements, including the application of oversubscription criteria where applicable. Parents have a statutory right to appeal against the refusal of a place at a school for which they have applied. This right does not apply if they are offered a place at the school but is not in their preferred age group.
Key Dates for Parents
Admissions to Primary School - September 2023
|Friday 4th November 2022||Applications open. Apply online at www.kent.gov.uk/ola|
|Monday 16th January 2023|
Any paper RCAF / JACF must be returned to schools or to the Primary Admissions team by midday Monday 16th January 2023. If parents apply online, these must be submitted no later than 11.59 pm on Monday 16th January 2023.
| ||Late applications accepted BUT only where it is reasonably practicable for LA to do so.|
Monday 17th April 2023
National Offer Day
|Online applicants will receive an email after 5pm if they have provided a valid email address. If these online applicants have been offered their first preference, they will not be sent an additional offer letter. Paper applicants and online applicants that have been offered a school other than their first preference, and online applicants that have not provided a valid email address, will be sent a letter posted first class on this day.|
|By Monday 4th May 2023|
Date by which parents confirm in writing, whether or not they are accepting a place and/or be placed on a waiting list.
|By Friday 12th May 2023||Date by which parents log their appeals.|
|After Wednesday 7th June 2023||After the initial allocation, the waiting lists will be returned to schools who will maintain them and fill vacancies, as they arise, from children on their waiting lists. Schools must notify the LA of any offers that are made.|
For in-year admissions the following policy and application form apply
In Year Process
Our Lady’s Catholic Primary School participates within the Kent co-ordinated in year admissions scheme and follow the protocol set within it. If you would like to apply for an in year place at Our Lady’s Catholic Primary School, you must complete an In Year Application Form which can be found below.
The supplementary form for this school should also be completed to enable the governors to rank the application in the event of there being more than one application for a place. The governors will use the same criteria, which can be found on our policy, to rank the application. If there is a place at the school an offer will be made by the school on behalf of the governors. In the event that a place cannot be offered, parents will be offered the opportunity of placing their child’s name on the waiting list. This does not prevent parents from exercising their right to appeal against the decision not to offer a place.
Fair Access Protocol
The purpose of Fair Access Protocols is to ensure that – outside the normal admissions round – unplaced children, especially the most vulnerable, are found and offered a place quickly, so that the amount of time any child is out of school is kept to the minimum. This is why every local authority is required to have in place a Fair Access Protocol, developed in partnership with local schools.