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Admissions

Unfortunately, due to the COVID-19 pandemic, there will be no open mornings and tours of the school this year. Instead, the school has produced a video and a number of Power Points with key information regarding the admissions process and how the EYFS is structured. 

 

For admissions to Our Lady's for September 2022, the official pupil admissions number is 30 pupils in-line with Department for Education legislation. Although we must give priority to Catholic children, we also welcome applications from parents of children of other faiths. All places are offered to children in accordance with the published admissions policy.

 

Parents and carers applying for places in the academic year 2022-2023 are asked to note the following statement in relation to the Mass Attendance oversubscription criterion set out in Our Lady’s Catholic Primary School admission arrangements: On the advice of the Education Commission of the Archdiocese of Southwark, the Governing Board of Our Lady’s Catholic Primary School has agreed the following statement in order to clarify how its faith-based oversubscription criteria will be interpreted while churches are closed or attendance at church is not possible due to Covid-19. This statement has been shared widely with parishes by the Education Commission in order to ensure that determinations made by parish priests concerning regular practice of the faith are being made on a consistent basis.

 

The suspension of the obligation to attend Sunday Mass was announced on 18th March 2020 by Bishops' Conference of England and Wales. If a parent/carer attended Mass at a certain frequency at a particular parish (or parishes) prior to 18th March 2020 then they will be considered to have attended Mass in that parish (or parishes) at the same frequency since that time. This will remain the case until the Sunday obligation is reintroduced by the Bishops.

 

To make an application for a place at Our Lady’s you will need to complete TWO forms.

 

1. Reception Online Application Form (OLA)

A link to this form can be found below

 

2. Supplementary Information Form (SIF)

This form can be downloaded below. This form should be completed by the parents and the parish priest or minister and returned to the School Office.

 

3. Appeals

If your child is due to start primary school in September 2022 you can appeal from 19th April - 4 May 2022 to guarantee that your appeal will be heard by 22 July 2022.   For applications made in the normal admission round, appeals must be heard within 40 school days of the deadline for lodging appeals.  For late applications, appeals should be heard within 40 schools days from the deadline for lodging appeals where possible, or within 30 schools days of the appeals being lodged.

 

Parents whose applications for places are unsuccessful may appeal to an Independent Appeal Panel set up in accordance with section 85(3) of the School Standards and Framework Act 1998.  Appeals must be made in writing and must set out the reasons on which the appeal is made.  Appeals should be made to the Admissions Appeal Clerk at the school address.  Parents/Carers have the right to make oral representations to the Appeal Panel.

 

Infant classes are restricted by the legislation to 30 children.  Parents should be aware that an appeal against refusal of a place in an infant class may only succeed if it can be demonstrated that:-

 

a)   The admission of additional children would not breach the infant class size limit; or

b)   The admission arrangements did not comply with admissions law or had not been correctly and impartially applied and the child would have           been offered a place if the arrangements had complied or had been correctly and impartially applied; or

c)  The panel decides the decision to refuse admission was not one which a reasonable admission authority would have made in the 

      circumstances of the case.

 

The Breach Appeal Statement and Appeals form can be found in the folder below.

 

4. Waiting Lists

Parents of children who have not been offered a place at the school may ask for their child’s name to be placed on a waiting list.  The waiting list, which will be maintained for one year, will be operated using the same admissions criteria listed above.  Placing a child’s name on the waiting list does not guarantee a place will become available.  This does not prevent parents from exercising their right to appeal against the decision not to offer a place.  It is possible that when a child is directed under the local authority’s fair access protocol they will take precedence over those children already on the list.

 

5. Admissions of children below compulsory school age

 The Governing Board will provide for the admissions of all children in the September following the child’s fourth birthday.  Parents can request that the date their child is admitted to the school is deferred until later in the school year or until the child reaches compulsory school age in that school year; parents may also request their child attends part – time until the child reaches compulsory school age.

 

6. Admission of children outside their normal age group

 Parents who are seeking a place for their child outside of their normal age group, e.g. the child has experienced problems such as ill health or the parents of a summer born child preferring not to send their child to school until the September following their fifth birthday, may request that they are admitted out of their normal age group – to reception rather than year 1.

 

Governors will make decisions on the circumstances of each case and in the best interests of the child concerned.  This will include taking account of the parent’s views; information about the child’s academic, social and emotional development; where relevant, their medical history and the views of a medical professional; whether they have previously been educated out of their normal age group, and whether they may naturally have fallen into a lower age group if it were not for being born prematurely.  They will also consider the views of the school’s head teacher.  When informing a parent of the decision which year group the child should be admitted to, the governors will set out clearly the reasons for their decision.

 

Where the governors agree to a parent’s request for their child to be admitted out of their normal age group and, as a consequence of that decision, the child will be admitted to the age group to which pupils are normally admitted to the school the local authority will process the application as part of the main admissions round, (unless the parental request is made too late for this to be possible) and on the basis of the determined admission arrangements, including the application of oversubscription criteria where applicable.  Parents have a statutory right to appeal against the refusal of a place at a school for which they have applied.  This right does not apply if they are offered a place at the school but is not in their preferred age group.  

For admissions to Our Lady's for September 2022, the official pupil admissions number is 30 pupils in-line with Department for Education legislation.

Key Dates for Parents

Admissions to Primary School - September 2022

 

Friday 5th November 2021Applications open.  Apply online at www.kent.gov.uk/ola
Monday 17th January 2022

Any paper RCAF / JACF must be returned to schools or to the Primary Admissions team by midday Monday 17th January 2022.  If parents apply online, these must be submitted no later than 11.59 pm on Monday 17th January 2022.

 Late applications accepted BUT only where it is reasonably practicable for LA to do so.

Tuesday 19th April 2022

National Offer Day

Online applicants will receive an email after 5pm if they have provided a valid email address.  If these online applicants have been offered their first preference, they will not be sent an additional offer letter. Paper applicants and online applicants that have been offered a school other than their first preference, and online applicants that have not provided a valid email address, will be sent a letter posted first class on this day.
By Wednesday 4th May 2022

Date by which parents confirm in writing, whether or not they are accepting a place and / or be placed on a waiting list.

By Monday 16th May 2022Date by which parents log their appeals.
After Wednesday 8th June 2022After the initial allocation, the waiting lists will be returned to schools, who will maintain them and fill vacancies, as they arise, to children on their waiting lists. Schools must notify the LA of any offers that are made.

 

For admission in September 2022 the following policy applies

 

Supplementary information form (SIF)

Click on the link below to visit the Kent admissions website:

For in-year admissions the following policy and application form apply

 

In Year Process

Our Lady’s Catholic Primary School participates within the Kent co-ordinated in year admissions scheme and follow the protocol set within it. If you would like to apply for an in year place at Our Lady’s Catholic Primary School, you must complete the ‘In Year’ application form which can be found below.  

The supplementary form for this school should also be completed to enable the governors to rank the application in the event of there being more than one application for a place.   The governors will use the same criteria, which can be found on our policy, to rank the application.   If there is a place at the school an offer will be made by the school on behalf of the governors. In the event that a place cannot be offered, parents will be offered the opportunity of placing their child’s name on the waiting list. This does not prevent parents from exercising their right to appeal against the decision not to offer a place.

 

Fair Access Protocol

The purpose of Fair Access Protocols is to ensure that – outside the normal admissions round – unplaced children, especially the most vulnerable, are found and offered a place quickly, so that the amount of time any child is out of school is kept to the minimum. This is why every local authority is required to have in place a Fair Access Protocol, developed in partnership with local schools.

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